https://urbanboardroom.com/how-to-host-a-successful-board-meeting/
It’s a daunting task to organize the board meeting. It is important to balance the need to keep your team active and informed while also creating a social atmosphere that encourages collaboration as well as open communication. Use the best practices when conducting an online board meeting or in person.
Getting Sidetracked
New discussions that come up during your meeting might take valuable time away from your team members and lead them to lose focus on the most important agenda issues. It is important to give these topics the attention they deserve, but not lose sight of the aim of making progress towards your company’s goals. One way to do this is to include a “parking lot” in your agenda, where you can table non-urgent discussions for later consideration.
A clear sequence
A successful board meeting follows an established structure that includes the call to order and a review of the board’s book, an explanation of procedures along with a schedule of upcoming actions, discussion of old and new business, and adjournment. This lets you get straight into your key questions and stay on track.
It can be difficult to keep your meeting on track, especially when the subject of discussion is hot. A spirited discussion can be beneficial if it can help you get the issue resolved and move on with your agenda. It’s a waste of time to go over previous discussions during your meeting.