In the digital age it is crucial to establish a plan to protect your documents. Document security solutions include encryption, passwords, watermarking and digital rights management to prevent the sharing or copying of documents. These options will ensure the protection of your intellectual property throughout all the lifecycle of a file: storage, backups, processing, delivery and access.
You can choose a document protection solution that integrates all of these features to create a complete document security policy. This will also assist you meet any regulatory or conformity requirements set by your industry. Your industry might require that you track who has viewed or downloaded your content. This is possible through the monitoring and tracking capabilities of document protection software.
Identifying your intellectual property is the first step in making a document security plan. Think about the documents that contain sensitive information that could be leaking and used against your business or company. These documents could contain confidential client records, financial reports, or other documents that could cause loss of revenue or damage to your reputation if improperly copied and shared.
A document protection solution will help safeguard your company’s image as well as its reputation and bottom line. It’s also a good idea to make the same precautions with your personal documents. For example, storing your insurance policies and property records in a safe container or a waterproof, portable containers that are fireproof is an excellent way to shield them from theft or destruction.
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