Board management software, also known as a portal or a board portal, is an electronic application which facilitates communication and collaboration among boards and committees. It makes meetings easier to process. Board members can view and exchange documents online in a safe environment, and can interact with one another in between meetings and after. It also provides tools to create agendas, surveys, and votes for all members to be involved and make joint decisions.
Aprio’s tools for managing board meetings allow boards to reduce time spent preparing for board meetings. With the appropriate features, it’s possible to create and update an agenda within a matter of minutes. These tools offer several layers of security and strict security which allows administrators to control permissions.
Meetings can be shortened by making it easy to access documents ahead of time, scheduling meetings ahead of time using agenda templates, adding new items at the click on one button, setting the discussion time for agenda items, and adding the opportunity to break for a short time between each session. Board management tools could include a board-wide notepad where directors can express their opinions about specific issues during the meeting or afterwards the meeting, allowing them to take on an active part in the discussion and contribute to better results.
Board management tools allow for easy sharing of important reports, such as the chief executive’s report, financial reports, and committee reports. This eliminates the need for conserving paper copies of these documents and saves printing costs as well as going paperless helps preserve the resources of the earth.
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