The best data room software doesn’t require a lengthy learning curve. This feature is especially crucial for project-oriented companies and teams who want to concentrate their efforts on achieving the desired result of a deal or transaction instead of learning a new tool. Many companies offer templates, checklists and playbooks that help users work methodically and efficiently. Some providers provide advanced features such as iDeals Sync, which allows seamless integration with corporate storage systems. Advanced search filters, tags and optical character recognition tools make it simple to find any document within minutes. Other features that are common include automatic index numbers, dynamic watermarks that appear on top of each uploaded document when it is viewed or downloading it, and activity reports that show who was able to access which documents for how long.
The virtual data room iDeals provides a range of security measures that protect confidential information including two-factor authentication, customizable NDA and bulk user invitation options. It also lets users remove images or text from the document, as well as restrict access to documents based on IP addresses and the time.
Q&A reporting allows administrators to see and print all questions, answers and comments received by experts during the course of a deal or project. They can easily assign answers to other experts, alter the workflow, and keep track of every activity. Data can be exported to Excel to make it easier.