Boards can use decision papers to gather information to understand, formulate and take decisions that will determine the future of a business. If they are not properly prepared, they could be overwhelming, both in terms of information and length. This can result in poor decision-making.
The key to writing a successful board paper is to keep it short and concise. Directors typically have www.boardroomofficial.com/preparing-your-nonprofit-board-for-a-fundraising-campaign/ a short time to read your documents and they may not have the same knowledge you do so it’s important to cut out unnecessary operational detail, rely on simple arguments instead of lengthy explanations and only use factual information instead of opinions.
A well-structured decision paper begins with the background to the issue that requires the decision, and then guides directors through the argument, focusing on the connections to strategy, risk and financial information. This is akin to a traditional storytelling structure that helps directors follow the path you’re taking.
You should also include a brief description of any current issues that may relate to the proposal. This section is a vital component of the decision papers that gives directors the confidence that they’re reading material that is complete, valid and up-to date. It’s recommended to have informal discussions with some of the board members who will be examining the document before they meet to ensure that all details and points are considered. This will help you identify what needs to be addressed and if necessary, discuss possible outcomes or options with the board.